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Continuation to release “Directory Information” in accordance to Act

Continuation to release “Directory Information” in accordance to Act

Claiborne Parish School Board approved a revised policy in accordance to Act 837 concerning the release of personal identifiable information

At the regular Claiborne Parish School Board meeting August 6, 2015, the Board approved a revised Policy JR in accordance to Act 837 and subsequent revised
statutes concerning personal identifiable information. Act 837 as it was written would limit schools from releasing honor role, graduation information, athletic
rosters, etc. to the newspaper or any entity.

The policy adopted by the Board allows for school personnel to continue to release “Directory Information”, which is listed below, as we have done in the past.
If a parent/guardian or student of 18 years of age or older wishes for this information to NOT be released they must submit to their Principal in writing a letter
stating that they do NOT want their child’s information released. If a parent makes such a request the school will not release any information on that child.


Unless directed in writing otherwise by a student’s parent, legal guardian or a student who has reached the age of majority, the Board
approves a person employed in a school or person authorized by the Superintendent to provide access to certain student personally
identifiable information to further a legitimate educational purpose, in accordance with FERPA and La. Rev. Stat. Ann. §17:3914 as

  1. Information to facilitate a student’s participation in a school-sanctioned extracurricular activity, including but not limited to a
    sport, organization or club;
  2. Information to facilitate the operation and daily activities within district facilities, including but not limited to the display and
    use of student information in and around student facilities;
  3. Programs and activities related to school-sanctioned performances or productions, events, award programs, and graduations;
  4. University transcript requests, scholarships, and admissions;
  5. LHSAA, NCAA, and other related sports programs or sanctioning entities;
  6. Online resources and educational tools;
  7. School photography and yearbook providers;
  8. Any other information considered “Directory Information”, to the extent allowed in FERPA.

In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary
Education Act of 1965, as amended (ESEA) to provide military recruiters, upon request, with the following information – names,
addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed
without their prior written consent. [Note: These laws are Section 9528 of the ESEA (20 U.S.C. § 7908) and 10 U.S.C. § 503(c).].In
accordance with the No Child Left Behind Act of 2001, the School Board shall honor the requests of military recruiters for names,
addresses and phone numbers of high school students, unless parents have specified that such information not be released to military
recruiters. Opt-out procedures will be provided in the student handbook.